Supplier Audit Checklist for Food & Food Contact ( On-Site Vendor Qualification Excel Editable Template )

📊 Supplier Audit Checklist for Food & Food Contact — On-Site Vendor Qualification System

Most supplier audit checklists are a single form. You fill it in, file it away, and hope it holds up if someone asks questions later. This one works differently.

You get a complete, ready-to-use audit system — not just questions, but the entire workflow: notify the supplier before you arrive, conduct the audit on site with live auto-scoring, get both parties to sign, and walk away with a document that actually stands behind your approval decision.

✅ What Makes This Different

• 📧 Before the audit: send the Pre-Audit Notification — suppliers know exactly what to prepare (HACCP records, calibration certificates, training logs, pest control reports)
• 📝 During the audit: 212 questions across 20 control areas, dropdown ratings, live auto-scoring, real-time section subtotals and Overall Audit Score (%)
• ✍️ After the audit: both auditor and supplier representative sign — including a formal Supplier Declaration. That signature matters and it’s not in most templates.

📋 20 Control Areas Covered

• Quality Management • Hazard Analysis • Critical Control Points (CCPs)
• Organisation & Personnel • Facility Design & Maintenance
• Material Receiving & Inspection • Storage & Handling
• Equipment Cleaning • Production & Process Control • Technical Equipment
• In-Process Inspection & Lab Control • Finished Product Control
• Calibration & Measurement • Documentation & Record Control
• Hygiene & Sanitation • Foreign Material Control
• Corrective Action & CAPA • Internal Audit & Complaint Management
• Food Defense • Social Responsibility & Ethical Trade

Every question carries a regulatory reference — ISO 9001:2015, Codex CXC 1-1969 HACCP, FDA 21 CFR 117, ETI Base Code.

📦 What You Get

• 📊 Full On-Site Audit Checklist — 212 questions, live auto-scoring, Audit Sign-Off, Supplier Declaration
• 📄 Buyer Quick-Start Guide — token map, setup steps, scoring explained
• 📧 Pre-Audit Notification — ready to email or print to supplier

🎯 Who It's For

• QA managers who visit suppliers and need a structured, defensible audit record
• Procurement and supply chain teams approving new vendors
• Food safety coordinators running periodic supplier reviews
• GMP and compliance consultants auditing on behalf of clients
• Co-packers and contract manufacturers auditing ingredient suppliers

⚡ Easy Setup — 3 Steps

1. Download and unzip — two folders, everything labelled
2. Open the Buyer Guide, run Find & Replace for your company name (under 5 minutes)
3. Send the supplier notification, then show up on audit day ready to go

📥 Instant Digital Download

Fully editable in Microsoft Excel and Word. Fully customizable to your brand colours. This is a working audit tool for internal supplier qualification purposes; it does not constitute regulatory or certification advice.