Supplier Audit Checklist for Food & Food Contact ( On-Site Vendor Qualification Excel Editable Template )

Most supplier audit checklists are a single form. You fill it in, file it away, and hope it holds up
if someone asks questions later.

This one works differently.

You get a complete, ready-to-use audit system — not just questions, but the entire workflow:
notify the supplier before you arrive, conduct the audit on site with live auto-scoring,
get both parties to sign, and walk away with a document that actually stands behind your
approval decision.

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WHAT MAKES THIS DIFFERENT
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Most checklists give you questions. This gives you a process.

→ Before the audit: send the Pre-Audit Notification to your supplier.
They know exactly what to prepare — HACCP records, calibration certificates,
training logs, pest control reports. No surprises on the day.

→ During the audit: 212 questions across 20 control areas. Select a rating
from the dropdown — Adequate, Inadequate, Not Implemented, or N/A.
The score calculates automatically. Section subtotals update in real time.
The Overall Audit Score (%) and Pass/Fail result appear at the top of the page
as you work through the form.

→ After the audit: both the auditor and the supplier representative sign.
The supplier signs a formal declaration confirming the information they provided
is accurate and they commit to the corrective actions agreed.
That signature matters — it is not in most templates.

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WHAT'S COVERED — 20 CONTROL AREAS
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1. Quality Management
2. Hazard Analysis
3. Critical Control Points (CCPs)
4. Organisation & Personnel
5. Facility Design & Maintenance
6. Material Receiving & Inspection
7. Storage & Handling
8. Equipment Cleaning & Preparation
9. Production & Process Control
10. Technical Equipment
11. In-Process Inspection & Lab Control
12. Finished Product Control
13. Calibration & Measurement
14. Documentation & Record Control
15. Hygiene & Sanitation
16. Foreign Material Control
17. Corrective Action & CAPA
18. Internal Audit & Complaint Management
19. Food Defense
20. Social Responsibility & Ethical Trade

Every question carries a regulatory reference — ISO 9001:2015,
Codex CXC 1-1969 HACCP, FDA 21 CFR 117, ETI Base Code.
Not generic questions. Questions an auditor would actually ask.

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WHAT YOU GET
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📁 FOR AUDITOR (your files)
✔ Full On-Site Audit Checklist — 212 questions, live auto-scoring,
Audit Sign-Off, Supplier Declaration
✔ Buyer Quick-Start Guide — token map, setup steps, scoring explained,
what to do after the audit

📁 FOR SUPPLIER (send this before the audit)
✔ Pre-Audit Notification — ready to email or print,
lists exactly what the supplier needs to prepare across all 20 areas

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WHO IT'S FOR
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→ QA managers who visit suppliers and need a structured, defensible audit record
→ Procurement and supply chain teams approving new vendors
→ Food safety coordinators running periodic supplier reviews
→ GMP and compliance consultants auditing on behalf of clients
→ Co-packers and contract manufacturers auditing their own ingredient suppliers

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EASY SETUP — 3 STEPS
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1. Download and unzip — two folders, everything labelled
2. Open the Buyer Guide, run Find & Replace for your company name
and initials (takes under 5 minutes)
3. Send the supplier notification, then show up on audit day ready to go

Fully editable in Microsoft Excel and Word.
Fully customizable to your brand colours.

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This is a working audit tool for internal supplier qualification purposes.
It does not constitute regulatory or certification advice and does not guarantee
compliance or audit outcomes with any third-party or regulatory body.