PPWR EU 2025/40 Packaging Compliance Templates, PFAS & Food Contact Included, Editable Word Excel, Digital Download

PPWR (EU) 2025/40 Packaging Compliance Documentation Kit – 111 editable documents, 529 pages, instant digital download.

Your packaging has to be on the Union market from 12 August 2026, and someone has just asked you for the technical documentation. You open the folder. There is nothing in it.

I have written packaging compliance documentation for regulated manufacturers for years, and I built this PPWR (EU) 2025/40 documentation kit as the system I would want on the day a market surveillance authority writes to me. 111 documents. 529 pages. Manual, procedures, SOPs, job descriptions, registers, printable forms, audit checklist. Everything mapped to the article it answers.

What You Get

• 111 documents in 10 numbered folders
• 81 Word · 21 Excel · 1 PowerPoint · 8 print-ready PDF
• 205-question internal audit checklist, mapped article by article
• 72-question gap analysis that scores where you stand and tells you what to open first
• Annex VII technical file structure, sections A to N, with a completeness checklist
• 15 A4 forms designed to be printed and filled in by hand on the floor
• 5 flowcharts and 3 shop-floor posters, supplied as PDF and as an editable PowerPoint

What Makes This Different From Other PPWR Templates

1. It covers the food contact regime too. PPWR governs the environmental performance of packaging. Regulation 1935/2004, 10/2011 and 2023/2006 govern what migrates out of it into food. Two separate laws, two separate declarations, and neither replaces the other. This kit carries both, including a NIAS risk assessment procedure, method, record and the Annex IV declaration of compliance template.
2. It gets Article 7 right. The recycled content threshold applies to each plastic PART, per packaging type and format, calculated as an average per manufacturing plant and year. Parts below 5% of unit weight are exempt. Most material you will read says "per packaging unit" and it is wrong. The worked example shows a bottle that looks compliant at a 41.2% unit average and fails on its closure.
3. It gets the dates right. The empty space ratio is 50% from 1 January 2030, not 40% from 2026. Grade C is phased out in 2038, not 2035. Products are not automatically banned on 12 August 2026: Article 62 requires the authority to ask you to correct first.
4. Annex VII section N. The opening paragraph of Annex VII point 2 requires an analysis of the risks of non-conformity. It is not in the (a) to (f) list, so almost every file omits it. This kit has it as a section, with the six drift causes and the control that catches each one.
5. Real records, not headings. Every procedure names the record it produces. Every register has example rows filled in so you can see the level of detail expected. Every checklist question names the evidence an auditor will ask to see.
6. It covers PFAS restrictions. PFAS (per- and polyfluoroalkyl substances) are subject to restriction under PPWR Article 5 and Annex I. This kit includes a PFAS substance screening procedure, a restricted substance register, and a supplier declaration template requiring PFAS-free confirmation. When your market surveillance authority asks for evidence that intentionally added PFAS have been eliminated from your packaging, the record is already there.

If You Do Not Have a System

An inspector asks for the technical documentation for one packaging unit. Article 15(7) gives you 10 days from receipt of the request. If the file has to be assembled from four systems and two suppliers, you will not make it, and a file that cannot be produced is treated as a file that does not exist. Building this from scratch is 100+ hours of work, or a consultant's fee, and you still have to know which 2030 obligations to design for now.

3-Step Setup

• Step 1: Download and unzip. Open the Setup Guide.
• Step 2: Find and replace the placeholders. 15 minutes.
• Step 3: Run the 72-question gap analysis. It gives you a readiness score by area and a prioritised action list naming the exact document that closes each gap.

Who It Is For

• Packaging and compliance managers
• Regulatory affairs teams
• Packaging technologists and designers
• Procurement and supplier quality
• Brand owners, importers and distributors placing packaging on the EU market

Frequently Asked Questions

Q: What is included in this PPWR (EU) 2025/40 documentation kit?
A: 111 editable documents across 10 numbered folders — 81 Word, 21 Excel, 1 PowerPoint and 8 print-ready PDFs. Includes a 205-question internal audit checklist, 72-question gap analysis, Annex VII technical file structure (sections A–N), 15 A4 field forms, 5 flowcharts, 3 shop-floor posters, PFAS screening procedure, food contact declarations and a Setup Guide with Find and Replace token map.

Q: Does this kit cover PFAS restrictions under PPWR?
A: Yes. The kit includes a PFAS substance screening procedure, a restricted substance register and a supplier declaration template requiring PFAS-free confirmation, mapped to Article 5 and Annex I of PPWR (EU) 2025/40.

Q: Does this cover food contact packaging requirements?
A: Yes. The kit covers both PPWR environmental obligations and the food contact regime under Regulation 1935/2004, 10/2011 and 2023/2006, including a NIAS risk assessment procedure and the Annex IV declaration of compliance template.

Q: How long does setup take?
A: The Find and Replace step takes approximately 15 minutes using the token map in the Setup Guide. All 111 documents are pre-written — you customise, you do not write from scratch.

Q: Is this suitable for a first PPWR compliance audit or market surveillance inspection?
A: Yes. The 72-question gap analysis gives you a readiness score by area and a prioritised action list. The 205-question internal audit checklist is mapped article by article so you know exactly what evidence an inspector will ask for.

Q: Is this a one-time purchase?
A: Yes — one-time purchase, instant access to all 111 files, no recurring fees. For internal business use within a single organisation.

Legal Note

This is an editable documentation template system. It does not guarantee compliance or certification. Regulation (EU) 2025/40 uses internal production control (Module A): there is no notified body for packaging and no third party can certify conformity. You must customise every document to your organisation and perform the underlying assessments. Content reflects the regulatory position as at August 2026, including Commission guidance and the second-edition FAQ. Instant digital download. No physical item. Personal and internal business use only; resale or redistribution is not permitted.